Policies
Cell Phones and Pagers
Child-care Services
Environmental Awareness
Internet Café
Media Policy
Photo Release
Speaker Preview Room and PowerPoint Presentations
Cell Phones and Pagers
Out of courtesy to our speakers and attendees, we require that all cell phones and pagers be turned off during sessions and meetings.
Child-care Service
Child-care services may be obtained in hotels; please call in advance to check availability at your hotel. To ensure their safety, children are not permitted in session rooms, the Exhibit Hall, or the poster area.
Environmental Awareness
In maintaining a high standard of environmental awareness and compliance, this annual meeting is designated non-smoking. To the best of our ability, recycled and recyclable food-and-beverage containers will be used, with segregated refuse containers readily available. Event food and beverage menus will offer alternatives for health and dietary preference where possible. Paper and cardboard will be collected and recycled.
Internet Café
Located in the Exhibit Hall, the Internet Café offers you the opportunity to get online and check your e-mail. (Printing capabilities will not be provided.) Contributing to, subscribing to, or viewing groups, conferences, lists, or World Wide Web sites that are controversial or in questionable taste is strictly prohibited. Such use could warrant loss of Internet Café privileges.
Media Policy
The Society of Environmental Toxicology and Chemistry (SETAC), a non-profit professional society, welcomes media representatives to its annual meetings to report objectively on scientific presentations and environmental issues. Registration is complimentary for editorial staff representatives of general circulation newspapers and magazines, and scientific publications. Advertising or marketing representatives will not be registered, and freelance writers must provide a letter of assignment from an acceptable publisher. All attendees at SETAC annual meetings must formally register; please use the form located on the Press Center page of the meeting site.
In order to prevent disruptions and to ensure science-based discourse among speakers and attendees, the following policy applies:
- There will be no cameras allowed in, nor radio broadcasts made directly from, technical sessions without the express, advance approval of the SETAC North America Executive Director. Filming may be allowed in Poster Sessions (only after having received permission from poster author), in the Press Room with consenting speakers, in the Plenary Sessions, and in the Exhibition Hall, after having received permission from the SETAC North America Executive Director.
- No audio taping for re-broadcast of technical presentations or question-and-answer sessions is allowed without express, advance approval by the SETAC North America Executive Director.
- A SETAC member or staff member may be assigned to news crews in order to familiarize them with the meeting layout, answer questions about the Society, and generally facilitate their work.
- All requests for filming, photographs, interviews, etc. outside this policy must be submitted to the SETAC North America Executive Director for a decision.
This policy is intended to engender a rational and professional forum in which science-based issues can be discussed. Any media representative who sells, markets, or represents a company for purposes of obtaining advertising or subscriptions from any exhibitor or registrant will immediately forfeit press credentials for this and subsequent meetings.
Photo Release
Photographs will be taken at the SETAC North America 28th Annual Meeting. By registering for this meeting, you agree to allow SETAC to use your photo in any SETAC-related publication or website.
PowerPoint Presentations
Upload your PowerPoint presentation before you get to Milwaukee or at the Presentation Services booth located at registration by 4:00 PM the day prior to your session. Online access will be available in October 2007.
